Receiving + Production

Brenda · Field App (PWA) · Papa Steve's
← Dashboard
Status info · not clickable · see full list in FSMA Dashboard
Pecans, halves, 25lb
LOT-2026-0515-SM-PECANS · 1 of 3 boxes · Partial (from Tue May 26)
📍 Prep Area
🖥 View in FSMA Dashboard — review · search · reprint · reorder

New Receipt iPhone

What kind of arrival?
Each type creates lot sheets you tape to the pallet or shelf.

PO Arrival iPhone

Pick the PO that matches

1Pick PO

Which PO is the driver delivering?
Pacific Dried Fruit Co. PO #2026-1142
Expected today · Dates, raisins, cranberries
Azure Standard PO #2026-1145
Expected today · Mixed pallet · 5 SKUs
Stone Mountain Farms PO #2026-1148
Expected tomorrow · Pecans, walnuts

Pre-paid Arrival iPhone

Amazon, Costco, or other

1Source

Amazon
Costco
Other

2Order ID / receipt number

Becomes part of the lot reference. Examples: 114-9928473-1234567 (Amazon), Costco receipt #.

3Photo of receipt/packing slip

Required — paper slip and/or email screenshot. Both fine.
📷
+
+

4Items received

What's in the box and how many. Each line gets its own lot sheet. Edit name and qty for each.

5Photos of items (optional)

Snap the manufacturer lot on the bottle label if visible.
+
+
+
→ On submit
One lot reference per line item · Print sheets · Tape to box or shelf
Receipt photo archived for audit

Discovery Receipt iPhone

Brenda · Main Kitchen visit · rare event

1Pallet found

Photo of the pallet as you found it.
📷
+
+

2Match to PO if possible

Search by supplier or PO number. If no match, pick “No matching PO” at the bottom.
No matching PO — log as unknown

3Items + count

Editable. Add or remove rows. Each line gets its own lot sheet, location = Main Kitchen.

4Pallet condition

Good
Wrap torn
Damaged

5Notes

→ On submit
Lot sheets printed when she's back at the warehouse · Brenda owns close-out · Steven CC'd
Photos + notes saved to lot record

Lot Sheets Ready

Tape one to each pallet or shelf

Print preview

Tap Print all to open each lot sheet as a PDF (one per tab). Tape one to each pallet or shelf where the SKU lives.
→ Lots opened in Airtable
3 active lots created · ready for next production batch
Brenda will scan these sheets during Friday's batch

Pull for Production iPhone

Walk the warehouse, scan lots, log qty pulled
Pulling for
TUE JUN 2, 2026
production date · box sticker · retail shelf lot code

1Confirm production date

Auto-set to next Tuesday. Change only if pulling for a different production.
Today is Fri May 29 prep day.

2This week's production plan

Flavors and targets from the locked Film Tracker plan. Pull ingredients to match these quantities.
Loading plan…
No batch wrapper
Just lots → production date. Multiple lots of same SKU on one date is normal and FSMA-correct.
Lots are never combined. Each pull is a separate row.

Scan & Pull iPhone

0 pulls · 0 staged
Pulling for
TUE JUN 2, 2026
Tue Jun 2 · pulls · staged

Scan the lot sheet on the box/pail/bag you're taking from

After scan, you'll enter how many you took and from where.
📷
Tap below to open camera
When done
Tap "Done Pulling" · pulls are linked to the production date
No batch wrapper · partials stay in their original location

Pull Session Done ✓

Pulls for Tue Jun 2 · saved
Pull session done for
TUE JUN 2, 2026
0 pulled · 0 partial · 0 staged
✓ PULLED · 0
→ Todoist · Operations
"Pulls logged for Tue Jun 2 · review in dashboard"
Lots remain Active or Partial · marked depleted from Open Lots when boxes are empty

Stage to Main Kitchen iPhone

0 staged this session
Staging for
TUE JUN 2, 2026
main kitchen · staged today, used Tuesday morning

Scan a lot to stage to Main Kitchen

Use when staging at a different time than the main pull session (e.g. dates after prep, syrups Friday afternoon).
📷
Point camera at a lot sheet
When done staging
Items move from current location → Main Kitchen · logged against Tue Jun 2 production
Separate scan flow from the main pull session

Transfer Lot iPhone

Move a full lot between Warehouse 1 and Main Kitchen

1Find the lot

Scan the QR on the lot sheet, or paste the lot code (e.g. LOT-2026-0602-...).

Lot Detail iPhone

LOT-2026-0522-PDF-DATES

Pacific Dried Fruit · Dates Medjool

Received May 22 · 4 boxes · PO #2026-1133
Status
Active
Used in batches
PB-2026-0523
Days since last scan
7 days

Mark depleted?

Tap when you see the lot fully consumed (empty boxes/bags). Closes the lot and prevents future scans.

Reprint lot sheet

If the sheet fell off the pallet or got damaged.
Prototype Sim Panel